Society of
Children's Book Writers
and Illustrators

SCBWI Brazos Valley 2020 Conference

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Date(s) - 02/29/2020
8:00 am - 5:00 pm

Covenant Presbyterian Church
220 Rock Prairie Rd. - College Station, TX 77845



SCBWI Brazos Valley 2020 Conference
8 a.m. – 5 p.m. Feb. 29, 2020

Covenant Presbyterian Church
College Station, Texas

Registration is open!

Early Bird Registration through Dec. 15: $135 for SCBWI members; $175 for nonmembers
Regular Registration Dec. 16 through Feb. 28: $160 for SCBWI members; $200 for nonmembers
(Student members, age 18 and older, receive an automatic discount at registration.)

Amplifying Unsung Voices Scholarship submissions DEADLINE IS OCTOBER 20. See details here.
SCBWI Brazos Valley is happy to announce the inaugural Amplifying Unsung Voices scholarship for kid lit writers from traditionally underrepresented populations. The winning applicant will receive a full registration scholarship* to attend the conference.


TRISHA DE GUZMAN, Associate Editor at Farrar, Straus and Giroux Books for Young Readers
“Raising Your Stakes”

RUBIN PFEFFER, Agent at Rubin Pfeffer Content, LLC
“You and Publishing. Let´s Get Going.”

SAHO FUJII, Art Director at Little, Brown Books for Young Readers
“The Picture Book Process”—a 90-minute break-out session for illustrators

CHARLOTTE WENGER, Agent at Prospect Agency
“Giving Characters Life and Voice”

“What is your Picture Book´s Big Picture?”

“30 Tips/30 Years: What I’ve Learned about Writing Since I Sold my First Book”

Registration in the Showcase should be confirmed during registration. If you decide to participate in the Showcase after you register, you may sign in at the door. Please contact Liz Mertz,, to let her know you plan to participate.

The Portfolio Showcase will be held Feb. 29 from 9am-3:45pm. Drop-off will be from 7:45 a.m. to 8 a.m. Pick-up will be by 4:00 p.m. sharp. Prizes for the winners will be awarded at the end of the conference day.

Remember NO ORIGINAL ARTWORK should be included in your portfolio. Have high-quality color copies of your art in your portfolio instead. Please label all artwork as well as the portfolio case. Promotional materials such as postcards and business cards are permitted, but they must be able to fit in the allotted display place on the showcase tables. 

The portfolio may be leather or vinyl with page sizes from 8”x10” to 11”x14.” It must be no larger than 17 x 26 when opened. It should contain no more than 10 representational pieces of your BEST artwork and any dummies that you may wish to show. If you are bringing a book dummy, remember to attach it to your portfolio. 

If you are preparing an illustration portfolio for the first time, check out the SCBWI Illustrators Guide (page 17) of THE BOOK. 

Still have questions? Contact Liz Mertz,

For the 2020 SCBWI Brazos Valley conference, we are excited to be able to offer the Illustrator Breakout with Saho Fujii, Art Director at Little, Brown Books for Young Readers.

Saho Fujii
will provide a limited number of face-to-face portfolio reviews at the conference. When registering for the conference, attendees may sign up for a review of up to 10 images, for $45.

Kelly Bennett and Susan Fletcher will each provide a limited number of face-to-face critiques at the conference. When registering for the conference, attendees may sign up for one critique of a single work, up to 10 pages, for $45. Details for formatting the submission and how to send it will be emailed following registration. The deadline for submitting pages for critique will be Jan. 12, 2020. 

Critique Guidelines
For novels, submit 10 pages, double-spaced, in 12 pt. font, with one-inch margins. Include a cover letter and a one-page, single-spaced synopsis, so your document is actually 12 pages. For picture books, submit one complete manuscript (10 pages or less). Critiques will be returned in a 15-minute face-to-face meeting during the conference. Email your submission, attached in one Word document, to by 11:59 p.m. CST, Jan. 12, 2020. Use the subject line “critique submission.”

Cancellation Policy
If you have to cancel your reservation for the conference after you’re registered, you may get a full refund up to January 18, 2020. After that, you may receive a 50% refund. No refunds will be issued for manuscript critiques after January 25, 2020. If you cancel a manuscript critique prior to January 25, 2020, you will get a refund ONLY if there’s a waitlist and your spot is filled. Portfolio reviews will be refunded in full ONLY if the spot is filled prior to February 27, 2020. No refunds will be issued for critiques or reviews
 that were missed during the conference, unless the faculty member performing them has to cancel.


Are you a member of SCBWI?

Did you know that SCBWI members always receive a discount on events?

Whether Regional events or the International Conference, all members receive a discount.

Are you a member of SCBWI?  

If so, please log in before continuing with your event registration.

If not, please consider becoming a member.  Click here to learn about membership benefits.

Thank you,

Event Registration

General Information Required Fields*


Ticket Information

Early-bird Nonmember Registration - $175.00
Early registration fee for nonmembers of SCBWI. To pay by credit card, select PayPal instead of Pay Offline. You do not need a PayPal account. When you are redirected to PayPal, scroll down to see "Pay with Debit or Credit Card" and click that option. Then enter your credit card information.

Early-bird Member Registration - $135.00

This price is only available for SCBWI members.

Discounted early registration fee for SCBWI members. To pay by credit card, select PayPal instead of Pay Offline. You do not need a PayPal account. When you are redirected to PayPal, scroll down to see "Pay with Debit or Credit Card" and click that option. Then enter your credit card information.

The SCBWI Anti-Harassment Policy
To register for an SCBWI event, you are required to acknowledge our Anti-Harassment Policy.
Scroll to the bottom to read the policy.

You will then be able to click the checkbox indicating that you have read our policy.


The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and will take any and all necessary steps to address and prevent harassment at events associated with SCBWI. Harassment under this policy may include verbal comments, written comments, displayed images, or behaviors such as intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention or advances, and bullying or coercion.


The SCBWI Member Anti-Harassment Policy applies to all situations of harassment or intimidation at any SCBWI Event. An “SCBWI Event” is any event, meeting or activity that is authorized by an SCBWI Regional Manager to be sponsored by, or affiliated with, SCBWI. SCBWI events may include, if properly authorized by an SCBWI Regional Manager, the Annual Summer Conference in Los Angeles, the Annual Winter Conference in New York, regional conferences, meetings and meet-ups. This SCBWI Member Anti-Harassment Policy also applies to “SCBWI On-Line Interactions,” which include communications and content posted on, or directed towards, SCBWI’s Social Media accounts or sent through any of the communication tools available on SCBWI’s website, SCBWI’s Social Media accounts under this policy include the official SCBWI accounts on Facebook, Instagram, Twitter, Pinterest, Tumblr and LinkedIn.



Code of Conduct

All participants in SCBWI Events and SCBWI On-Line Interactions, including faculty, staff, and attendees, are required to comply with the following anti-harassment code of conduct. The SCBWI Anti-Harassment Policy prohibits harassment, including but not limited to the following behaviors:

  • intimidation, stalking, or following.
  • Sustained disruption of talks or other events.
  • Inappropriate physical contact.
  • Unwelcome sexual attention.
  • Abusive verbal comments.
  • Quid pro quo– sexual harassment that occurs when one in an authority position requests sex or a sexual relationship in exchange for professional consideration or favors.
  • Harassment does not include respectful disagreement or reasonable and respectful critique made in good faith. SCBWI continues to welcome and appreciate presentation of appropriate controversial ideas, free speech, and creative artistic expression. SCBWI encourages members to hold one another accountable to the Code of Conduct as stated in this part of the Policy and to take the perspectives of others seriously when a disagreement arises.


Reporting Procedures

Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:

  • Certain SCBWI Events, including the Annual Summer Conference in Los Angeles and the Annual Winter Conference in New York, will designate one or more Safety Team Members who will be available during the conference to provide a safe space for members to report an incident. The Safety Team Member will report directly to the conference director or regional advisor in charge.
  • A complainant may submit a complaint under this policy to the Director of Community Marketing and Engagement, the Director of Illustration and Artist Programs and/or your Regional Manager.
  • SCBWI has a dedicated email address for reporting any potential incident of harassment under this policy. Anyone who chooses to report an incident can find the Anti-Harassment Report Form on the SCBWI website (About > Anti-Harassment) or use the following link: Reports should include the substance of the complaint, date, and whenever possible, a list of witnesses or a reference to the relevant URLs, if the offense occurred through an SCWBI On-Line Interaction.


SCBWI will investigate all complaints subject to the SCBWI Anti-Harassment Policy. If the policy applies, SCBWI will investigate the matter and take whatever action is necessary and appropriate to prevent a recurrence and protect the environment at SCWBI Events. If a complaint is made anonymously, please note that SCBWI will not be able to follow up on an anonymous report with the complainant directly, as SCBWI will not have contact information for the anonymous complainant. Moreover, anonymous complaints may hinder SCBWI’s ability to investigate the complaint.  SCBWI will take steps to protect the confidentiality of the complaint, to the extent possible.  However, complete confidentiality may not be possible in all circumstances.  SCBWI will make every attempt to respond to a named complainant in a timely fashion.

If appropriate, SCBWI may report the incident to local authorities.



The SCBWI Anti-Harassment Policy prohibits retaliation against a member of the SCBWI community for reporting harassment, intimidation or discrimination, or for participating in an investigation relating to any complaint made under this policy. The sanctions for retaliation are the same sanctions available to address any other violation of the SCBWI Anti-Harassment Policy.



SCBWI takes all allegations of harassment seriously. Complaints will be investigated by SCWBI if they fall within the scope of SCWBI’s Anti-Harassment Policy. Depending on the results of the investigation, SCWBI will determine whether a sanction is appropriate.


Sanctions for faculty, speakers, staff or board members may include any of the following:


  • warning the party involved that the particular behavior is inappropriate and must be ceased;
  • immediate removal from a particular event;
  • denial of access to SCBWI spaces and venues on a temporary or permanent basis;
  • withholding of a contracted honorarium;
  • prohibition from future speaking engagements;
  • prohibition from future faculty appointments;
  • expulsion from SCBWI; and/or
  • removal from the Board of Advisors or Board of Directors, when appropriate.


Sanctions for attendees, members, and guests can include any of the following:

  • warning the party involved that specified behavior is inappropriate and must be ceased;
  • immediate removal from a particular event, without refund;
  • denial of access to SCBWI spaces and venues on a permanent or temporary basis;
  • termination of SCBWI membership, without refund; and/or
  • prohibition of future SCBWI membership.


If the conduct at issue involves one of SCBWI’s employees, SCBWI will handle utilize whatever corrective action is appropriate based on the result of the investigation and subject to SCBWI employment policies and practices.



SCBWI will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality of all parties and witnesses. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect the reputation of all parties involved.



If you wish to file a complaint or an anonymous complaint, CLICK HERE to access the Anti-harassment Report Form.


If you have questions regarding this policy, you may send an email to Please include the words "anti-harassment policy" in the subject line.

I have read and accepted the SCBWI Anti-Harassment policy.